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Report of the Judiciary

 

News from the Administrative Services Division

 

The Administrative Services division provides leadership and support in the areas of human and financial management to promote the responsible use of resources. The division often serves as a liaison with other Lake County offices and state agencies. Division responsibilities include budgeting, purchasing, human resources, grant administration, training coordination and risk management. More about the individual functions of the division may be found here.

  


2014

 

Budget and Finance

 

The total Lake County budget for FY2014 was just over $488 million.  About 29% of the County’s budget supported law and judicial activities in several County departments and agencies.  The Court’s portion of the County budget was spread across seven funds and totaled $23,517,071.

 

The largest expenditure category for the Nineteenth Judicial Circuit, as for most other agencies in the public and private sector, was personnel.  Personal services, including salaries and wages, comprised 61% of the budget, while contractual benefits including health/life/dental insurance and retirement made up 23% of the court’s overall budget. 

 

The FY2014 budget had a few relatively small increases that reflected an improving economy.  Staff in all County departments received a modest wage increase. The Courts were given approval to increase a part-time staff attorney to full-time.  Mobile Technology for Adult Probation Field Officers was funded by Probation Service Fees.  A larger issue was legislation mandating that 17 year-olds charged with a felony be processed through the Juvenile system that went into effect January 1, 2014.  $100,000 was put in contingency funding for potential needs as a result of this change.  Additionally, the court has held 13 full-time and two part-time positions vacant for several years.  This measure, which resulted in annual savings of approximately $600,000 in wages and an estimated $200,000 in benefits, was made permanent by the County Board and the positions were eliminated. 

 

In mid-FY2014, additional funding was appropriated in the Hulse Detention Center Fund.  The above mentioned legislation regarding 17 year-old felons increased the population of the Detention Center.  The increase required additional Juvenile Counselors, a teacher and increasing a part-time cook to full-time hours.  Additional funding was also required for food, supplies and educational materials. 

 

The FY2014 Corporate Capital Improvement Program (CCIP), which is in a different county budget, included $168,000 for several technology improvements that will improve customer service in the Courts; Wireless (Secure Wi-Fi) in the Courtrooms, NOMAD Presentation System upgrades, Expanded Informational Display Monitors, and Jury Self Check-In Kiosks.

 

 

Grant Administration

 

The Nineteenth Judicial Circuit will continue to work with A Safe Place to strengthen and enhance services at the Family Visitation Center of Lake County.  Continuation funding, received from the Office of Violence Against Women in FY2012 will run out in FY2015.  The Courts plan to apply for further funding in early FY2015.

 

A grant from the Bureau of Justice Assistance for $189,693, which began in FY2012, will continue into FY2015.  A programming change was approved which will allow the Courts to use the grant monies to pay for psychiatric services for Adult Probation clients.  This will help clients with mental health conditions obtain assessments for medication and treatment.  Previously, the funding allowed the Court to hire a clinical psychologist to complete psychological evaluations for the Therapeutic and Intensive Monitoring (TIM) Court clients.  Through an internal restructuring, the Courts were able to have this position made a permanently funded position.

 

The Juvenile Pre-employment program received another year of funding from the Illinois Department of Human Services through an $88,701 Juvenile Accountability Block Grant.  The funding supports a part-time coordinator and internships for youth at various government offices, businesses and social service agencies. 

 

The Illinois Department of Human Services awarded the Nineteenth Judicial Circuit a $224,294 grant for the period July 1, 2014 through June 30, 2015.  The grant continues funding residential treatment for high risk offenders and intensive case management services for Therapeutic and Intensive Monitoring (TIM) Court clients. 

 

The Illinois Department of Human Services again awarded the Nineteenth Judicial Circuit a $45,000 grant to contract with mediators for five hours a week to aid in the resolution of visitation and custody-related disputes in an effort to increase the collection of child support payments from non-custodial parents.

 

Human Resources

 

The Annual Employee Awards Ceremony was held in early 2014 to honor employees for their contributions during 2013.  The following staff members were recognized.

 

Environmental Sustainability Award:  The Public Service Unit of Adult Probation

Bonds Officer of the Year:  Tony Dicriscio, Adult Probation

Finn/Anderson Exceptional Employee of the Year:  Susan Anderson, Juvenile Detention and Probation Services    

Leadership and Excellence Award:  Kathy Grzanich, Psychological Services

Employee of the Year:  Brian Isom, Adult Probation

 

Hiring increased in 2014 as the court welcomed 27 new employees.  This was due to retirements, transfers and new positions required at the juvenile facility.   

 

In other employee news, eligible employees were invited to apply for a career path promotion.  These promotions had been on hold as the County continued work on a compensation study.  Approximately 25 employees applied.  The application process, which requires panel review and interviews, will be completed in early 2015. 

 

Training Administration

 

The Nineteenth Judicial Circuit’s staff recorded 4,874 hours of training in 2014.

 


 

2013

 

Administrative Services Highlights for Report of Judiciary

 

Budget and Finance

 

The total Lake County budget for 2013 was just over $485 million.  About 29% of the county’s budget supported law and judicial activities in several county departments and agencies.  The court’s portion of the county budget was spread across seven funds and totaled $24,491,527.

 

The largest expenditure category for the Nineteenth Judicial Circuit, as for most other agencies in the public and private sector, was personnel.  Personal services, including salaries and wages, comprised 58% of the budget, while contractual benefits including health/life/dental insurance and retirement made up 22% of the court’s overall budget. 

 

The 2013 budget reflected a relatively flat economy.  Staff received a modest wage increase for the second year after two years with no increase.  An additional interpreter position, focused on civil cases, was approved for the court.  An increase of $175,000 for treatment for Therapeutic and Intensive Monitoring (TIM) Court clients was also secured.  Due to an ongoing shortfall in state funding, the court continued to hold thirteen full-time and two part-time positions vacant.  This resulted in a savings of approximately $600,000 in wages and an estimated $200,000 in benefits. 

 

The FY13 Corporate Capital Improvement Program (CCIP), which is in a different county budget, included $100,000 to purchase four more courtroom presentation systems.  These systems enable the projecting of evidence such as photographs, negatives, and 3-D objects as well as the blending of video via DVD or CD and the like, thus enhancing or more effectively communicating case information. 


Grant Administration

 

The Nineteenth Judicial Circuit will continue to work with A Safe Place to strengthen and enhance services at the Family Visitation Center of Lake County.  In FY2012, the Office of Violence Against Women awarded $226,173 in continuation funding to provide additional bilingual services and allow for the expansion of facility hours to reduce the waiting list for supervised visitations.  This supplemental funding will end September 30, 2015.

 

A grant from the Bureau of Justice Assistance for $189,693, begun in October of 2012, will continue through 2013.  The funding allowed the Court to hire a clinical psychologist to complete psychological evaluations for the Therapeutic and Intensive Monitoring (TIM) Court clients.  This reduces the time it takes for clients to move out of the jail and into the TIM Court program.  The psychologist also provides psychotherapy to TIM Court participants and collaborates with other community-based services. Currently, the grant is scheduled to end September 30, 2014.

 

The juvenile pre-employment program received another year of funding from the Illinois Criminal Justice Information Authority through an $85,000 Juvenile Accountability Block Grant.  The funding supports a part-time coordinator and internships for youth at various government offices, businesses and social service agencies. 

 

The Illinois Criminal Justice Information Authority awarded the Nineteenth Judicial Circuit a $92,787 grant for the period February 1, 2013 through September 30, 2013.  The grant funds employee training ($18,000) and residential treatment for high risk offenders ($74,787).  The Court received word that funding will continue under the supervision of the Illinois Department of Human Services, allowing the retention of intensive case management services for Therapeutic and Intensive Monitoring (TIM) Court clients that would have ended with the expiration of the Substance Abuse and Mental Health Services Administration (SAMHSA) grant on September 29, 2013.

 

The Illinois Department of Healthcare and Family Services again awarded the Nineteenth Judicial Circuit a $45,000 grant to contract with mediators for five hours a week to aid in the resolution of visitation and custody-related disputes in an effort to increase the collection of child support payments from non-custodial parents.

 

Human Resources

 

The Annual Employee Awards Ceremony was held in early 2013 to honor employees for their contributions during 2012.  The following staff members were recognized.

 

Environmental Sustainability Award:  Robert Kocanda, Judicial Information Services
Bonds Officer of the Year:  Robert Geidner, Juvenile Detention and Probation Services 
Finn/Anderson Exceptional Employee of the Year:  Candice Timokhin, Adult Probation
Leadership and Excellence Award:  Robert Verborg, Core Support Services
Employee of the Year:  James Schelinski, Adult Probation

 

Hiring activity continued at a fairly steady pace for 2013 as the court welcomed 16 new employees to fill funded vacancies.  The New Hire Orientation is now held on two Mondays, one for the 19th Judicial Circuit and the other for County benefits.

 

In other employee news, just under 30 employees received promotions through the court’s career path program in 2013, and five employees retired.

 

Training Administration

 

The Nineteenth Judicial Circuit’s staff recorded 7,171.5 hours of training in 2012.

 


 

2011-2012

 

Budget and Finance

      

The total Lake County budget for 2012 was just over $487 million.  About 28% of the county’s budget supported law and judicial activities in several county departments and agencies.  The court’s portion of the county budget was spread across seven funds and totaled $23,608,930.

 

The largest expenditure category for the Nineteenth Judicial Circuit, as for most other agencies in the public and private sector, was personnel.  Personal services, including salaries and wages, comprised 58% of the budget, while contractual benefits including health/life/dental insurance and retirement made up 23% of the court’s overall budget. 

 

The 2012 budget reflected the strengthening economy in that staff received a wage increase for the first time in three years.  The court was also able to secure three new positions:  two specialty court positions offset by fee revenue and one technology position, also funded through a special fee.  Despite this positive news, the court continued to hold thirteen positions vacant due to an ongoing shortfall in state funding.  This resulted in a savings of over $600,000. 

 

The FY12 Corporate Capital Improvement Program (CCIP), which is in a different county budget, included $100,000 to purchase four new courtroom presentation systems.  These systems enable the projecting of evidence such as photographs, negatives, and 3-D objects as well as the blending of video via DVD or CD and the like, thus enhancing or more effectively communicating case information. 

 

Grant Administration

    

In 2012, the Nineteenth Judicial Circuit was awarded $226,173 in continuation funding from the Office of Violence Against Women to work with A Safe Place to strengthen and enhance services at the Family Visitation Center of Lake County.  This grant will provide additional bilingual services and allow for the expansion of facility hours to reduce the waiting list for supervised visitations.

 

The court also received a new $189,693 grant from the Bureau of Justice Assistance to hire a clinical psychologist to complete the psychological evaluations for the Therapeutic and Intensive Monitoring (TIM) Court clients.  This will reduce the time it takes for clients to move out of the jail and into the TIM Court program.  The psychologist will also provide psychotherapy to TIM Court participants and collaborate with other community-based services.

 

The Substance Abuse and Mental Health Services Administration (SAMHSA) grant was renewed for a third and final year.  This grant provides $208,333 in funding to support the recovery services provided by the TIM Court. 

 

The juvenile pre-employment program received another year of funding from the Illinois Criminal Justice Information Authority through an $85,000 Juvenile Accountability Block Grant.  The funding supports a part-time coordinator and internships for youth at various government offices, businesses, and social service agencies. 

 

The Illinois Department of Healthcare and Family Services awarded the Nineteenth Judicial Circuit a $45,000 grant to continue to contract with mediators for five hours a week to aid in the resolution of visitation and custody-related disputes in an effort to increase the collection of child support payments from non-custodial parents.

 

Human Resources

    

The Annual Employee Awards Ceremony was held in early 2012 to honor employees for their contributions during 2011.  The following staff members were recognized.

 

Environmental Sustainability Award:  Brian Burns, Judicial Information Services

Bonds Officer of the Year:  Robert Brothers, Juvenile Detention and Probation Services 

Finn/Anderson Exceptional Employee of the Year:  Shawn Brennan, Adult Probation

Leadership and Excellence Award:  Marci Jumisko, Administrative Services

Employee of the Year:  Terry Barrett, Adult Probation

 

The Reshaping Our Organization plan was implemented as 18 employees from the Adult, Juvenile, and Judicial Operations divisions were promoted to the position of unit manager.  Unit managers supervise fewer employees than the Assistant Directors did under the old structure, allowing for increased communication within the various units and improved employee engagement and satisfaction.

 

Hiring activity continued at a fairly steady pace in 2012 as the court welcomed 18 new employees to fill funded vacancies. Staff improved the hiring process by developing a PowerPoint presentation of the material that is covered during the first day orientation.  All new employees now see the same material in a clear and consistent manner.

 

In other employee news, ten employees received promotions through the court’s career path program in 2012, and three employees retired.

 

Training Administration

    

The Nineteenth Judicial Circuit’s staff recorded over 7,000 hours of training in 2011.

 

Administrative Services organized a 6-month supervisory training program called Leadership Academy to provide the new unit managers with the skills they will need to succeed in their new positions. The training program consisted of 47.5 hours of training in a classroom setting, online training courses, critical review essays, a staff position paper, and assessments on computer skills emphasizing proficiency with case management databases.                                                             

 
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News from the Administrative Services Division